Adding Movie Information (Automated)

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-Launch Metadata Utility

-From the Main Switchboard, click on ‘Enter/View Information Switchboard’ – ‘Metadata Utility Switchboard’ – ‘Metadata Utility’

Metadata Utility – Main Switchboard
Metadata Utility – Forms Switchboard
Metadata Utility – Switchboard

Metadata Utility – Adding Movie Information (Automated) – (Legacy Version(s) from Metadata Utility –any Version(s) prior to 2010 ie. ‘Legacy’– do NOT support the Online Search Tool)
Add Movie Information (Automated)
-open Metadata Utility and search for the Movie you are looking for by typing (or copy and paste) the title (or part of the title) of the movie you are looking for and hit enter on the keyboard to search.
-Click ‘Yes’ on Message to search online.

Metadata Utility – Main
Metadata Utility – Messages - Movie Not Found

Note : Metadata Utility Online Search Tool can also be opened directly from the Switchboard:

Metadata Utility – Switchboard

-Once the Movie Online Search is opened, Search for the Movie you are looking for.
-enter the Movie Title you are looking for (Metadata Utility will pre-populate the Movie you just searched before. Make any corrections –if needed–, then
-click ‘Search’

Metadata Utility – Online Search Tool

Based on the amount of Movies found, a Progress Bar will indicate show how far the Metadata Information Online Download actually is as well as in the Movie Title in the Caption. ie: ‘Metadata Utility Online Search: Backdraft’ as seen in the example immediately below:

Metadata Utility – Online Search Tool

Note: During the Online Metadata Download, the ‘Upload’ and the ‘Close’ Button will be temporarily grayed out. Once the Online Metadata Download is completed, then both buttons will re-activate again.
-From the list of movies found on, single click (once) on the ‘Select’ Field for each movie that you want to add, then click ‘Upload’ to add the movie to the Metadata Utility.

Metadata Utility – Online Search Tool

-Repeat the last two steps until all movies you are looking for, have been entered into Metadata Utility.
Tip: Notice if you move your mouse over the ‘Select’ Label, you will see a Tip Message to ‘Single click to Select All Records’ in the Queue.

Metadata Utility – Online Search Tool
Metadata Utility – Messages - Add Movie
Metadata Utility – Messages - Add Movie - Confirmation

Tip: Notice if you move your mouse over the ‘ID’ Label, you will see a Tip Message to ‘Single click to Un-Select All Records’ in the Queue.

Metadata Utility – Online Search Tool
Metadata Utility – Messages - Select All Records
Metadata Utility – Messages - Select All Records - Confirmation

-Once you click in the ‘Upload’ Button, you will get a Message that will look something like this:

Metadata Utility – Online Search Tool
Metadata Utility – Messages - Add New Records

‘Selected Records’ shows how many record you have ‘selected in the Online Search Tool for Upload to your Metadata Utility Library.
That said, you may have searched for records that are already found in your Metadata Utility Library, thus, as seen in the sample Message above, from the records you’ve selected, Metadata Utility will show you how many records –from those that you selected in the Online Search Tool– are NOT found in your Metadata Utility Library and are (truly) available for upload.
Once you click on ‘Yes’, Metadata Utility will upload those available Record(s) to your Library and confirm with a Message informing of the number of record(s) that have been uploaded to your Metadata Utility Library:

Metadata Utility – Messages - Add New Records - Confirmation

If you click ‘Yes’, then you will be taken to Metadata Utility’s ‘Last Online Search’ Queue:

Metadata Utility – Main - Last Onine Search Queue

Note: New Record(s) added to Metadata Utility will be available in the ‘Last Upload’ Queue for convenience. This however does not necessarily mean that the Record(s) in the ‘Last Upload’ Queue always must be the ‘last’ records you truly uploaded. For more Information see ‘Last Online Search’ section. Additionally, keep in mind that newly added records, will also be available in the ‘Pending’ Queue as well, until such time, that you ‘add’ the Record(s) to your Library. For more Information see ‘Pending Records’ Queue section.
If you selected ‘No’ then you can continue to use the Online Search Tool and add more Record(s) as needed. In such case, then:
-Once completed, close the ‘Movie Online Search’ Tool and go back to Metadata Utility.
-Once back on Metadata Utility, search for any of the Movies that you just entered using ‘Movie Online Search’. As just mentioned, you can also click on the either ‘Pending’ and/or ‘Last Upload’ Queue to see those records you just added to your Library.
Note: Metadata Utility uses The Movie Database (TMDB) as the primary source for Movie Metadata Information. Metadata Utility is neither certified nor associated with The Movie Database. The Metadata Information is provided for Free at no additional cost and not all Metadata Information may be always available for download. For example, a searched and found Movie may have the ‘Tagline’ Information missing (and or other values). In such case, then you can add/correct any additional information as needed.
To Search for a Movie, simply type (or copy and paste) the Movie Title (or part of the Movie Title) that you are looking for in the Search field in Metadata Utility and hit the enter Key in you Keyboard to activate the search.

Metadata Utility – Main

-Inspect the Information for each new record. Make any necessary changes, if needed (ie. add additional information — if needed).

Metadata Utility – Main

Notes:
-A typical Movie that has been automatically been entered using ‘Movie Online Search’ Tool will look like in the picture to the left and is what is called in Metadata Utility the ‘Master Metadata Information’.
-A ‘Master Metadata Information’ is always available in Metadata Utility in the ‘Pending’ Records Queue. For additional Information on ‘Pending’ Records see ‘Pending’ Records (link needed).
-‘Pending’ (aka. ‘Master Metadata Information’) Records will always have (at least) the following blank fields (Values not populated):
‘TittleSupp’,
‘WMC ID’,
‘ID’ (Link),
‘XML ID’,
‘Chk’,
‘Path Builder’
‘Path 1 – Main Resource/Network NAS’
‘Path 2 – Main Share’
‘Path 3 – Movie Path’
It is also possible, that if the Movie(s) that has (have) been searched, that there may be additional Information missing. This is especially typical of recent/new Movies that just have been released (for example ‘Tagline’, ‘Duration’, ‘Studio’). In such case, then you can add that information manually.
-To ‘Edit’ the record, either Double Click on the ‘Title’ or click on the ‘Edit Record’ at the bottom left of Metadata Utility.
-If you Enter ANY Information on ‘TittleSupp’ then you will automatically be adding the record to your Metadata Library and also setting the record in the ‘Queue’ for Metadata (XML File) Generation. This applies also if you enter any information on the following fields:
‘TittleSupp’,
‘XML ID’ –notice that as soon as you entered a ‘TittleSupp’, Metadata Utility will generate the necessary ‘XML ID’ Field. You can use it and/or replace it with another Value, if needed. Just keep in mind that the formatting MUST be 17 Characters where you have a first group of 8 characters, followed by a dash ‘ – ‘ –without the single quotes– followed by a last 8 Character Group. If this is NOT met, then you may have problems in Windows Media Center,
‘Chk’ 0 = Unselected, -1 = Selected. Other Values are 1 = Suspect, 2 = Orphan Records –this value may or may not be present on actual orphan records and it will depend how the record was orphaned, automatically or manually. In any case, Metadata Utility will be able to determine Orphaned Records with or without this value being populated,
‘Path Builder’
‘Path 1 – Main Resource/Network NAS’
‘Path 2 – Main Share’
‘Path 3 – Movie Path’
-‘TittleSupp’ is the actual Field used by Metadata Utility to set the ‘Title’ of the Movie in Windows Media Center. We will go into more detail as to ‘why’ and ‘how to’ better organize your Media Library using Metadata Utility in the ‘Advanced’ Section. For purposes of ‘QR’ (Quality Review) – Curation of the Data just downloaded using Metadata Utility Online Search Tool, it is recommended that you leave the field ‘TittleSupp’ empty.
(Note: once you’ve become familiar with Metadata Utility, you will be able to fill the ‘TittleSupp’ at the same time that you are ‘QR’ing’ the record)
-During the inspection process, replace any “strange” characters (sometimes Artists Names, may have strange characters) – this will avoid problems during the XML generation process. Sample of Strange Characters are: @ ~ 
-Optional (highly recommended) Also, make sure that NONE of the Information in within the record (in any field) is enclosed in double quotes. In case double quotes are found, then replace the double quotes with single quotes. (this is only helpful if later, you want to have a manual check of Metadata Records created for Windows Media Center but it is not necessary for Metadata Utility to create the needed XML Files).
IMPORTANT
Avoid having problems during XML Files Generation and/or Management by avoiding any of the following in within your Metadata Utility Record(s) (Data):
-double Quotes
-Single Quotes (even single quote such as ‘Email Address’ –see the single quotes– or, It’s own… –see the apostrophe after ‘it’. In such case, use instead “it is’ instead of ‘it’s’ WITHOUT using single quotes).
-Special Characters and/or Non-English Punctuation.
Metadata Utility is mainly built for an English Character Set. That said, we have had customers that use other languages such as -not limited to, listed in no particular order–: French, German, etc who have reported no issues while using Metadata Utility, even in their own language. Having said that, we have seen, in such cases where the above listed characters are found, that during the XML File Generation, that those generated XML Files may not be always properly formatted and thus cause problems in displaying that XML Metadata Information in Windows Media Center.
Note:
Curating/Cleaning Up/QRing your Data will ensure your Data is clean and readable and it is an essential, VERY important step to ensure the later creation of your Metadata Files (XML Files) works properly without errors.
Furthermore, should you need to have a detailed Troubleshooting of your XML Generation process, then it will be crucial that the Curating/QR process has been completed. Failure to ‘QR’/Clean Up the records in Metadata Utility may result in errors during the automated XML File generation (so it is either ‘do it now’ as you are inserting/downloading the information either using the ‘Metadata Utility Online Search Tool’ and/or manually entering the Data ie. ‘Adding a Movie Manually’ yourself, or ‘do it later’ as once you encounter errors in your XML Files, such as (not limited to, listed in no particular order): missing XML File Information, Windows Media Center not displaying the Metadata Information correctly, showing duplicate/’ghost’/non-existent Movies in your Windows Media Center Library, etc), then you will be forced to troubleshoot ‘why’/’which’ Record(s) are not beeing displayed properly.

Metadata Utility – Main - Last Onine Search Queue

Note: Depending on the Editing Queue you may be, you will notice that fields while in ‘Edit’ Mode will have a light yellow background. Again, depending on the Edit Queue you may be, different Fields may be Editable (or not).

Metadata Utility – Main - QR CleanUp Records

IMPORTANT
Due to the limitations in Windows Media Center, avoid having problems during XML Files Generation and/or Management by avoiding any of the following in within your Metadata Utility Record(s) (Data):
-double Quotes
-Single Quotes (even single quote such as ‘Email Address’ –see the single quotes– or, It’s own… –see the apostrophe after ‘it’. In such case, use instead “it is’ instead of ‘it’s’ WITHOUT using single quotes).
-Special Characters and/or Non-English Punctuation.
As an example, avoid special Characters, such as (not restricted or limited to, listed in no particular order):
é
ö
í
ó
³
Metadata Utility is mainly built for an English Character Set. That said, we have had customers that use other languages such as -not limited to, listed in no particular order–: French, German, etc who have reported no issues while using Metadata Utility, even in their own language. Having said that, we have seen, in such cases where the above listed characters are found, that during the XML File Generation, that those generated XML Files may not be always properly formatted and thus cause problems in displaying that XML Metadata Information in Windows Media Center.

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